Group Shipments functionality of Autocreate in R12.2

This document provides information on Group Shipments functionality for Auto created Purchase Documents.

New feature in  R12.2 + related to Group Shipments of Autocreated purchasing documents.

Purchase orders generated through ASCP, WIP, OM, Inventory, and EAM requisitions can have multiple distributions per one shipment line. Currently, if one distribution line related to the shipment is cancelled, it results in the cancellation of all the distribution lines of that shipment. For example, one shipment is attached to multiple distributions. When one WIP job is cancelled, then the single shipment along with all the distributions gets cancelled.

With this release, Oracle Purchasing provides flexibility to buyers to decide whether they want to group shipments or not. Buyers can now use the new ‘Group Shipments’ check box available in the Buyer Work Center Demand Workbench Document Builder region, Purchasing Options page, and AutoCreate Documents window. If buyers select this check box, then shipments are grouped. Otherwise, Oracle Purchasing creates a separate shipment for each requisition line. Distributions are not grouped.

The Group Shipments check impacts only the requisitions from Oracle Purchasing and Oracle iProcurement. Buyers can decide whether to group shipments or not for requisitions from Purchasing and iProcurement. Shipments are not grouped even if the Group Shipments check box is selected for ASCP, WIP, OM, Inventory, and EAM requisitions.

   For manual requisitions, shipment grouping is done based on requisition lines and not on requisition distributions.

   The PO line level grouping is based on the values defined for the following profiles:

        PO: Use Need-by Date for Default Autocreate Grouping

        PO: Use Ship-to for Default Autocreate grouping.

Here in the below exercises we will look into 3 different scenarios for Group Shipments functionality for Auto created Purchase Documents.

Scenario 1: Requisitions from WIP – with Group Shipment checked

Create 3 Discrete Jobs. (Ex: OSP JOB1, OSP JOB2, OSP JOB3)

Navigation: WIP Responsibility > Discrete > Discrete Jobs.

Release all 3 Jobs.

Requisition import is triggered for all the 3 Jobs.

Check the requisitions created from the Discrete Jobs.
Purchasing Responsibility > Autocreate

Query by Item as below.

Find the Requisition lines created from Discrete Jobs. Check the “Group Shipments” Checkbox.

Click the Automatic Button. Enter the Supplier details.

Create the PO from the 3 requisition lines.

Check the line #1. The shipments are not grouped.

Scenario 2: Requisitions from Purchasing – with Group Shipment checked

Create 2 requisitions from Requisition Form for same item details. Approve the same.

Purchasing Responsibility > Requisitions > Requisitions.

Query these requisition lines in Autocreate Form. Check the ‘Group Shipments’ checkbox.

Purchasing responsibility > Autocreate.

Enter the Supplier Details & Click on Create.

PO is created from the 2 requisition lines.

Check the shipments are grouped into one shipment and 2 distributionss

Scenario 3: Requisitions from Purchasing – with Group Shipment Unchecked

Query the 2 similar requisition lines in Autocreate Form. Uncheck the ‘Group Shipments’ check box.

Purchasing Responsibility > Autocreate.

Enter the supplier details and click on create button.

PO is created from the 2 requisition lines.

Check the shipments are NOT grouped. 2 PO shipments corresponding to 2 requisition lines are created.