Thursday, 24 August 2017

Update/Add lines in Global Blanket Purchase Agreement using "Upload" Functionality in Oracle EBS

Procurement Team would like to use “Upload” or Excel sheet options to update the Global Blanket Purchase Agreement (GBPA). Using the functionality in R12 has changed.  

Hence this document describes the Step by Step Process to use “Upload” functionality.

Login to oracle Instance with your User name and Password. 
Instance Name:  XXXXXX
Log in using the URL : xxxx


Create a Data file using the attched Excel sheet and Save the same in Text(Tab delimited) format. 

The data source file template can be downloaded from iProcurement Catalogue Administration ---> Upload Tab. (Skip this activity if you have a source file)

You can see below Page:

Select Tab-delimited Text  and click on Download button to download it.

Y        You can see the downloaded file and save it to the computer and open the downloaded file which has file name as "TextTemplate.txt"

           Sample Excel File :

                Open the file in Excel format  and Enter the all relevant information in the column.
  •         To Add a New line, use “ADD” in “Action Column.
  •         To update the existing line, use “SYNC” in Action column.
  •      To Use price break, Enter the Quantity and Break Price column 

After entering the data, Save the file in Tab delimited format.    

Sample "Tab Delimited" file with the filled in data 

  • Please note that this step is one time activity to enable the agreement for catalog authoring. 
  • Please skip this step 2 and go to Step 3 if the agreement is already enabled for  Catalog authoring
  • Navigate to “Buyer Work Center Menu” with in your Purchasing Responsibility àClick on Agreement  

Click on Search to select the required GBPA

Enter required information to get the Agreement.

Select the Agreement and “select “Enable catalog Administrator Authoring” and click on Go to enable the catalog authoring to check it from iProcurment catalog administration responsibility

You will receive a Confirmation as shown below. 

Step 3:

Navigate to “iPrcourement catalog Adminstration” page

Search the Agrement number which you want to update and query the Agreement and click on “Update” to update the GBPA

Note: If the Agreement is not appearing in the screen, Please perfrom the Step2 and then go to Step3.

Go to the Lines Tab and select “Via Upload” option and click on GO

Below Page Opens to upload the file

Select the file to load and keep other selection options are as it is and Click Submit.

You will get a confirmation as above.

You can check the Program and it will get completed in Normal.

Go back to iProcurment catalog Administration Responsibility-->Agreements Summary 

Search the Agreement and check the BPA line to see the update.

In our Example, 1st line price got updated as 333.01 from the old price of 200.01.


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